Working hours

Monday to Thursday
08:45 - 17:00
Friday
08:45 - 16:00
Plus additional hours as necessary according to the demands of the role
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Duties

An experienced and proactive PA is required as soon as possible to organise and manage two Group Sales Directors (Retail and Contracts), through the provision of a professional, highly proactive, organised and efficient secretarial and administrative service. Also works as part of the wiser Secretarial team.

The role will include, but not be limited to, the following duties and responsibilities:

  • Ensure that the monthly Group Directors’ board reports and Monthly Executive Board reports are on time and update/collate all the relevant information.

  • Time management - Proactive diary management, travel and accommodation

  • Organise and set up telephone and video conferencing, typing, spreadsheets and PowerPoint.

  • Maintain efficient and up to date filing systems, expenses and reports

  • To liaise with every department in the Company, on behalf of the Group Sales Directors, to ensure that project deadlines are met and company objectives are achieved.

  • In conjunction with Marketing, organise corporate launch days, factory visits and customer forums each year.

The successful candidate should possess the following skills and attributes and a background in busy, commercial environments is highly preferable:

  • Significant experience working at Group Board level and within a team

  • Excellent communication skills and telephone manner, articulate and diplomatic

  • Confident and assertive with excellent organisational skills

  • Ability to maintain strict confidentiality

  • Excellent attention to detail

  • Ability to prioritise, multi-task and work to tight deadlines - calm under pressure

  • Excellent judgement and proven ability to act on own initiative.

  • RSA III Typing/Word processing or equivalent

  • Proficient in Microsoft Office suite at intermediate level or above, particularly in the use of Excel and Outlook.

  • Good general education, including GCSE (or equivalent) English and Maths grade C/4 or above.

  • Full driving licence holder without excessive points and willing to drive company cars.


Benefits include company bonus scheme, pension, staff discount and free parking.

Applicants should submit their CV and covering letter including details of current or latest salary details/package to the HR Department ASAP via email to jobs@omegaplc.co.uk